City of Box Elder
City Council Agenda
Tuesday, May 19, 2026
Tuesday, May 19, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
If not attending the meeting in person, the City of Box Elder encourages written submission of public comments by email to: cityclerk@boxelder.us. All such written comments will be read aloud at the meeting during the public comment period. Please include your name and address in all written public comment submissions.
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
6.A Public Hearing: Rezone - Lot 2 Van Ghent Subdivision, to General Light Industrial District
No Action.
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: May 5, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: May 5, 2026
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A City Council Regular Meeting Minutes: May 5, 2026
CC: Motion to approve the City Council Regular Meeting minutes from May 5, 2026, as presented.
10.B Claims List: May 19, 2026
CC: Motion to approve the May 19, 2026, Claims List as presented.
10.C Ordinance No. 796, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Restricted Lot 1 of Redferen Subdivision in Section 21, T2N, R9E, B.H.M., Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 796 as presented on its Second and Final Reading.
10.D Ordinance No. 797, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Restricted Lot 2 of Redferen Subdivision in Section 21, T2N, R9E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 797 as presented on its Second and Final Reading.
10.E Floodplain Development Permit - 4600 Seger Drive
CC: Motion to approve the Floodplain Development Permit for 4600 Seger Drive as presented.
10.F License Agreement: U.S. Department of Energy, Western Area Power Administration - Cheyenne Boulevard, Westgate Grading and Sanitary Sewer Plans
CC: Motion to approve the License Agreement with the U.S. Department of Energy, Western Area Power Administration regarding the Cheyenne Boulevard, Westgate Grading and Sanitary Sewer Plans, as presented, and authorize the mayor to sign associated documentation.
10.G Bid Award: Simons Contractors of SD, Inc. - 2026 Pavement Maintenance Project No. 26014
CC: Motion to award the 2026 Pavement Maintenance Project to Simon Contractors of SD, Inc., as presented, in the amount of $339,677.30, and authorize the mayor to sign associated documentation.
10.H Scope of Work Approval: Great Plains Structures - Tank 5 Repair
CC: Motion to approve the Scope of Work from Great Plains Structures, for the Tank 5 Repair project as presented, in the amount of $23,500 and authorize the mayor to sign associated documentation.
10.I Change Order No. 3: Mainline Contracting, Inc. - Cheyenne Boulevard Westgate Sanitary Sewer, Project No. 23003
CC: Motion to approve Change Order No.3 with Mainline Contracting, Inc., for the Cheyenne Boulevard Westgate Sanitary Sewer project, as presented, for an increase of $30,408.74 for a total contract amount of $5,464,064.24, and authorize the mayor to sign the associated documents.
11. INFORMATIONAL ITEMS:
11.A Presentation: Western Dakota Regional Water System, Executive Director, Kristin Conzet
None. Informational Presentation by Kristin Conzet
11.B Update & Discussion: City of Rapid City Library System - Imposition of Fees associated with Box Elder Resident's Usage of the Rapid City Public Library System
Update & Discussion Only.
11.C Chicken Task Force Update and Discussion Regarding Development of an Ordinance Updating the City of Box Elder Municipal Code for the allowance of Chickens within City Limits
Update & Discussion Only.
11.D Disclosure of Personnel Payroll Changes per SDCL § 6-1-10: Drew Pokorny, Water Operator 1 at $23.45/hour starting May 11, 2026.
Informational Only
11.E April 2026 Financial Reports
No action needed, Informational only.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
14. NEW BUSINESS:
14.A Ordinance No. 798, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lot 2 of Van Ghent Subdivision in Section 36, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, First Reading
CC: Motion to approve Ordinance No. 798 as presented on its First Reading.
** going to City Council same night as it is a rezone application with a public hearing.
14.B Minor Plat - Van Ghent Subdivision - Lots 1 & 2
CC: Motion to approve the Minor Plat - Van Ghent Subdivision - Lots 1 & 2 with the following conditions: 1. Access shall be limited to Plymouth Drive for Lot 1 and in the designated area along Radar Hill Road for Lot 2. 2. Geo-technical reports that may specify engineered foundation plans are recommended. 3. For Lot 2, water and wastewater service plans shall be approved by the Public Works Department prior to issuance of any building permit.
**Going to Committee and City Council the same night as it is associated with a Rezone application that has public hearings.
14.C Resolution No. 26-05, a Resolution to Approve the Discharge of Fireworks Within the City Limits of the City of Box Elder, South Dakota for the Fourth of July and New Year's Eve Holidays During the Year 2026
CC: Motion to approve Resolution No. 26-05 as presented.
**Going to City Council on the same night in order to meet publication requirements for an effective date prior to the fourth of July holiday.
14.D Resolution No. 26-28, a Resolution Authorizing an Application for Financial Assistance, to the Federal Emergency Management Agency Building Resilient Infrastructure and Communities Program, Authorizing the Execution and Submittal of the Application, and Designating an Authorized Representative to Certify and Sign Payment Requests
CC: Motion to approve Resolution No. 26-28 as presented.
**Going to City Council on the same night due to: Grant application due date is June 1, 2026.
14.E Resolution No. 26-29, a Resolution Appointing an Applicant Agent for the Building Resilient Infrastructure and Communities (BRIC) Grant Program Application
CC: Motion to approve Resolution No. 26-29 as presented.
**Going to City Council on the same night due to: Grant application due date is June 1, 2026.
14.F Hire City Administrator Position: Henry "Hank" Prim
CC: Motion to approve hiring Henry "Hank" Prim as the City Administrator to commence on June 15th, 2026, with the initial salary of $155,669.07.
14.G Tourism Advertising Promotion Grant Agreement: State of South Dakota - Salute to Ellsworth Event
CC: Motion to approve the Tourism Advertising Promotion Grant Agreement as presented with the State of South Dakota for the promotion of the Salute to Ellsworth event, and authorize the mayor to sign associated documentation.
**Going to City Council on the same night due to: Submission deadline for agreement was extended to accommodate council approval.
14.H Recommended Abatements: Meade County Department of Equalization - Tax ID No. 0A.54.07.06
CC: Motion to approve the recommended abatement as presented from Meade County for Tax ID No. 0A.54.07.06.
**Going to City Council same night to ensure we meet statutory requirements.
14.I Bid Award: WagCo - Public Works Canopy Enclosure, Project No. 26004
CC: Motion to award the Public Works Canopy Enclosure, Project No. 26004 to WagCo, as presented, in the amount of $218,818.00 and authorize the mayor to sign associated documentation.
**Taking this item to City Council on the same night will give the contractor more time to order critical materials and construct the improvements before freezing temperatures arrive. These improvements are necessary to ensure proper equipment storage and function.